Resources › The Future of Workplace Communication: Breaking Through the Digital Noise
Resources › The Future of Workplace Communication: Breaking Through the Digital Noise
In today’s digital-first world, internal communication teams face a paradox: Your people are inundated with messages yet remain disconnected from critical information. With overflowing inboxes, constant pings from Teams or Slack, and underutilised intranet platforms, organisations struggle to ensure that colleagues see, absorb, and act on key messages.
So, how can companies cut through the clutter and deliver messages that truly resonate? The future of workplace communication lies in rethinking
the delivery model—moving
beyond traditional channels and leveraging passive, high-frequency digital touchpoints to keep teams informed and
engaged.
The average people receives 120+ emails per day. Add to that the barrage of chat notifications, newsletters, and corporate updates, and it’s no surprise that engagement rates are dropping. People are tuning out, overwhelmed by an always-on flow of information.
This shift in digital behaviour means that traditional internal communication methods—email updates, intranet announcements, and even team meetings—are no longer enough. Important messages often get buried or ignored amid the daily flood of digital noise.
Traditionally, internal comms have relied on email, intranets, and meetings to deliver updates. But these channels are facing diminishing returns.
To reach people effectively, communication teams must adopt a multi-channel approach that integrates both active and passive touchpoints. While emails and chat platforms will always have a role, they should not be the only tools in the mix.
Instead, companies should leverage ‘glance media’—screens that people naturally encounter throughout their workday. This includes:
Screensavers and Lock Screens – Turn idle screens into high-impact communication tools, ensuring key updates are passively reinforced throughout the day.
Digital Signage – Keep high-traffic areas like break rooms, shared spaces, workshops, and meeting rooms visually engaging with key company messages—ensuring all teams, including non-desk and frontline workers, stay informed and connected.
Background Wallpapers – Subtle but persistent branding and culture reinforcement without disrupting workflow.
Instead of competing with emails and chat notifications, this approach works alongside them—ensuring employees absorb key messages
naturally as part of their workday.
Glance media works because it is high-frequency but low-effort. People don’t need to check their inbox or click a link; the message is simply there, consistently reinforcing key takeaways. For example:
Instead of sending multiple emails about cyber security awareness, a company can use the Lock Screen / Login Screen to reinforce security best practices and the Screensaver to drip-feed key security tips throughout the month—delivering the right message at the right time, in the right place.
Instead of relying on intranet engagement, HR teams can use digital signage to embed culture & wellbeing initiatives, DE&I programs, or upcoming events.
By embedding passive, high-visibility reinforcement tools into their internal comms strategy, organisations increase awareness without
adding to digital fatigue.
AI isn’t just a tool—it’s a shift in how information flows, decisions are made, and messages are crafted across the organisation. As AI platforms like Microsoft Copilot become embedded in daily workflows, the role of internal communicators is rapidly evolving from content creators to curators, strategists, and enablers of trust and alignment.
AI can automate repetitive tasks, generate first drafts, and even tailor messages to different audiences. But while AI may increase content volume and speed, it doesn’t guarantee that key messages land, resonate, or drive action.
That’s where internal comms teams step in—not just to oversee the content, but to orchestrate how and where it shows up. Passive channels like digital signage, screensavers, and lock screens become essential in this new landscape. They act as reinforcement layers, bringing AI-generated insights, training takeaways, or change communications back into view—without adding more to employees’ inboxes or calendars.
In an AI-driven workplace, the human touch remains vital:
AI may write the message—but internal comms ensures it’s seen, understood, and remembered.
As organisations continue shifting towards hybrid and asynchronous work models, communication strategies must evolve. Here’s what future-focused teams should prioritise:
Diversifying Communication Channels – Move beyond email and chat tools to include passive reinforcement strategies.
Leveraging AI for Smart Content Delivery – AI can help create personalised, data-driven internal comms that resonate with employees.
Reinforcing Key Messages Through Repetition – Behavioural science shows that ‘Spaced Repetition’, repetition spaced out over time, is key to long-term knowledge retention.
The future of workplace communication is not about increasing the volume of messages—it’s about improving the visibility and effectiveness of key communications. Organisations that embrace multi-touchpoint engagement will build stronger, more informed, and more connected workplaces.
Simply displaying content on screens isn’t enough. The real challenge lies in:
Making workplace communication engaging enough to grab attention.
Delivering messages in a way that sticks—without adding to digital fatigue.
That’s where Vibe comes in. We empower communication teams to:
Effortlessly create and share inspiring content.
Leverage spaced repetition to drip-feed messaging over time.
Ensure key messages are passively reinforced across multiple channels.
Want to see how this could work in your organisation? Contact us today and discover how Vibe can help you cut through the noise.
Really great for providing snackable and understandable content, it’s visually a great way to communicate.
The impact when people see our big digital wall at reception is great.
Before Vibe there was a lot of 'printed flyers' which is both costly and environmentally unfriendly.
With Vibe's on-screen format it’s easy to make changes instantly on the fly without the need for a reprint. No more excuses from staff not reading internal emails. Messaging is right there, on the screen.
You can just have it all on Vibe.
Even when you’re at home, you can have these snackable bits of content you can retain, instead of having to check an email, look at an announcement, go from one platform to another.
Vibe helps us get internal messaging to staff in a fun, graphic format.
As well as the serious stuff, slideshows of staff events are very popular. Plus, promote our outward-facing social media content inwardly to staff and visitors.
This software has helped stop geographical office separation and team silos.
Meetings are shorter. We get immediate reporting to the whole business on performance without having to send more emails to get the data required.
We easily share information to staff in all locations that isn't always available to them.
The different templates are a bonus - there's always a layout that works.
It's very cool and a great way to communicate with and engage my non-wired employees.
The digital templates are extensive and the Vibe team support is outstanding. The feedback I get from my team tells me we're on the right track.
We are now able to share general company information and specific site information to large groups of people.
It suits our teams and contractors in different locations, which in the past has been difficult to communicate with.
We have found Vibe very effective as an implementation model for dashboard content.
It helps us visualise data. It’s a great system and I would definitely recommend it.
We started with COVID messages, but after 6 months, we were communicating other business events on site.
We're using Vibe for EVERYTHING. Facebook groups, café menus, surveys (with a QR code), internal videos, welcoming our summer interns, Christmas messaging from our CEO + more!